Purpose

This Collection Development Policy offers guidance to Library staff in the selection and retention of materials for the Middletown Public Library and serves to inform the public of the Library’s principles for selection and collection maintenance.

General Principles

The Collection Development Policy is based on the Library’s Mission and the long-established principles of the Freedom to Read Statement, Freedom to View Statement, the Library Bill of Rights, and relevant interpretations, as adopted by the American Library Association (ALA).

Certain principles shape the nature and use of the collection. These include: 

• The principle that the collection contains original ideas necessary for the functioning of a democratic society and therefore public opinion is not the sole guide for the selection of material.
• The principle that access to the collection is free and open to all age groups. 
• The principle that the collection covers the interests and views of all age groups. 

Collection Objectives

The Middletown Public Library provides a contemporary, relevant collection of resources in a wide range of formats to meet the informational, educational, and recreational needs of its community. The Library strives to meet these needs within the limitations of space, staffing, and budget. The Library endeavors to make use of new technologies and formats to offer library users the greatest access to information and ideas.

The Library maintains a wide variety of fiction and nonfiction materials. Materials and formats are not maintained past their relevance. This ensures a collection of current interest to our patrons. Textbooks and materials of a highly technical or specialized nature more appropriate for research or special libraries are generally excluded from the collection.

The Library strives to build a diverse collection that reflects our community and contains content by and about a wide array of people and cultures to authentically represent a variety of ideas, information, stories, and experiences.

The Library recognizes that there are ideas, opinions, viewpoints, beliefs, and philosophies which are subject to discussion and debate and that any community will be made up of citizens with divergent viewpoints. The Library endeavors to provide access to diverse points of view within the limits of financial resources and physical space. Inclusion in the library’s collection is not an endorsement of a particular point of view or belief.

Responsibility for Selection

The ultimate responsibility for materials selection rests with the Library Director, who operates within the framework of policies determined by the Library Board of Trustees. The Library Director delegates the responsibility for materials selection to library staff qualified by training or experience. All staff members and the Middletown community are encouraged to recommend materials for consideration.

General Criteria for Materials Selection

When considering materials for purchase, library staff refer to patron requests, reviews in professionally recognized publications, news media, recommended lists by professional organizations, literary awards, and the popularity of similar items.

Certain factors influence the selection of materials for the library’s collection. All acquisitions, whether purchased or donated, will be reviewed in terms of the following standards:

-Community needs and interests

-The importance of the subject matter to the collection

-Authoritativeness

-Availability of the material in the Ocean State Libraries (OSL) consortium

-Price and availability

-Timeliness or permanence of the material

-Favorable reviews in professionally recognized publications

Elements of the Middletown Public Library Collection
Adult Nonfiction

Adult nonfiction is selected on the basis of permanent or timely value to the community and collection, accuracy of information, authoritativeness, clear presentation and readability, and social significance.

Adult Fiction

A range of genres and literary styles, anticipated popular demand, local interest or appeal, and patron requests to purchase are the main criteria for selection of adult fiction.

Teen

Materials in the teen collection are published for and marketed towards middle schoolers and/or high schoolers (grades 6-12, or ages 12-18). The teen collection includes fiction and popular non-fiction. Materials are selected based on anticipated popularity, patron requests, reviews, award lists, and representation within the collection. Resources for academic needs, including reference materials, may overlap somewhat with the children's collection at one end and the adult collection at the other. An effort is made to insure access to titles on the school summer reading lists. The resources of the entire Library are available to users in this age group.

Children’s

This collection serves the needs of young people from birth to middle school and includes materials specifically designed to help children develop a love of reading, learn to read proficiently, and complete school assignments. Selections are based on professional resources and the requests of parents/guardians, children, and teachers. The durability and cost of specific formats are also taken into consideration. The resources of the entire Library are available to children who wish to go beyond the children's collection.

Newspapers and Periodicals

Newspapers and periodicals are selected on the basis of subject coverage, usefulness, interest, and readability. Decisions for selection in this category are based on patrons' interest, the available budget, and space limitations.

Media

The selection of media, such as DVDs, blu-rays, music CDs, audiobooks, video games, and other formats, will follow the same general criteria as that of print materials. The collection is maintained in formats that are in demand by Middletown users, reflect current technology, and conserve space. 

Digital Collections

The Middletown Public Library offers access to subscription databases and digital collections. The selection of digital collections will follow the same general criteria as that of our physical collections and is based on budget restrictions. The library also provides access to digital collections that are offered through Ocean State Libraries and the Office of Library and Information Services.

Collection Maintenance

Collection maintenance or “weeding” is part of the continuous evaluation of the library collection by the professional library staff. In order to maintain a collection that is up to date, reliable, in good condition, and relates to the needs and interests of the patrons of the Middletown Public Library, materials are reviewed on an ongoing basis. Materials are withdrawn when they are deemed to be outdated, inaccurate, seldom used, or in poor condition.

Replacement of Materials

The library does not automatically replace items that are withdrawn from circulation due to loss, damage, or wear. Decisions will be made based on the following criteria:

• Demand for the specific material
• Number of copies held at the library and in the OSL consortium
• Availability of more up-to-date materials on the subject
• Funding

Gifts and donations

Gifts/donated materials are accepted by the Library with the understanding that they will not necessarily be added to the collection and with the provision that no conditions are placed on their use, location, or disposal. Gifts are evaluated by the same criteria as purchased items. All donations become the property of the library and cannot be returned. Gifts/donated material may be added to the library collection, sold for the benefit of the library, or disposed of in a manner appropriate to their condition and usefulness.

The Library cannot assess the value of gifts but, if requested, will provide a receipt for income tax purposes, stating the number of titles donated and the date of donation. Gifts of money for the purchase of memorial or other materials are accepted through the Friends of the Middletown Public Library. The donor may specify the general nature or subject area of material to be purchased. Selection of specific titles, however, will be made by the Director or their designee.

Local authors, self-published authors, unsolicited materials

Materials submitted by local authors, self-published authors, and unsolicited materials from publishers will be considered for inclusion in the library collection using the General Criteria for Materials Selection.

Censorship and Reconsideration of Library Materials

The choice of library materials by patrons is an individual matter. The library recognizes that some materials may be controversial or offensive to an individual, but maintains that individuals can apply their values only to themselves. No one can exercise censorship to restrict access to library materials by others. The library has a commitment to obtain and make available opposing views on controversial topics. The library does not promote or endorse particular beliefs or views but provides resources which can be freely examined by any individual in order to make a personal decision. 

The selection of library materials is predicated on the customer’s right of access to information and freedom from censorship. Many materials are controversial and any given item may offend some person. Selections are not made on the basis of anticipated approval or disapproval, but on the merits of the material and collection needs. 

The library will not label materials or limit their availability based on a specific philosophy or belief. The library may temporarily relocate material to feature it on display. All displays will adhere to the Library Display Policy.

Selection of materials will not be inhibited or restricted by the possibility that materials may inadvertently come into the possession of minors. Parents and guardians are responsible for overseeing their minor children’s use of the Library’s collections and services and determining which library materials are appropriate for their children. The Middletown Public Library does not stand in place of a parent and is not charged with a parent's rights, duties, and responsibilities.

The Middletown Public Library supports intellectual freedom and endorses the American Library Association (ALA) Freedom to Read Statement, Freedom to View Statement, the Library Bill of Rights and all relevant interpretations. Patrons requesting reconsideration of library materials must complete the Middletown Public Library Request for Reconsideration form in its entirety. Only signed forms will be considered. The Library Director will acknowledge receipt of the form within two weeks. Anyone filling out the form must be a Middletown resident with an active Ocean State Libraries (OSL) library card.

The relevant library staff will review the material to ascertain whether it meets the standards set forth in the library’s Collection Development Policy, and will make a written recommendation to the Library Director as to the validity of the request. During this process the material in question will remain on the shelf and available for circulation.

The Library Director, after reviewing the recommendation, will render a decision as to whether the library material remains on the shelf or is removed from the collection and will notify the patron of said decision. A final appeal may be made to the Library Board of Trustees.

A copy of the request form without identifying patron information will be sent to the ALA Office of Intellectual Freedom.


Approved by the Middletown Public Library Board of Trustees on Tuesday, September 17, 2024

It is our policy to maintain an environment free of intimidation, insult, and harassment based upon race, color, religion, sex, age, national origin, or disability.

No patron or employee shall engage in comments, jokes, or name calling that is vulgar, offensive, or profane, or that may insult someone’s religion, race, sex, color, disability, age or national origin.

No patron or employee, whether supervisory or non-supervisory, may sexually harass another employee. Sexual harassment includes, but is not limited to:

Touching or making improper or proposition advances;

Abusive, vulgar language of a sexual nature;

Suggestive jokes or comments about an employee’s body or wearing apparel; Display of sexually suggestive cartoons, pictures, or photographs.

Any such incident should be reported promptly to a supervisor, the director or board of trustees for investigation and resolution. In its efforts to prevent discrimination or harassment of any kind, the library will maintain an open-door policy. All complaints will be promptly and confidentially investigated. The complainant will be advised of the result of the investigation. Any employee, supervisory or non-supervisory, found to have engaged in harassment or discrimination toward another employee will be subject to discipline, up to and including termination of employment. Any patron found to engage in such conduct will be asked to leave and subject to criminal prosecution where appropriate.

Interlibrary Loan service is provided in accordance with the Library of Rhode Island Standards and Regulations.

Library materials are loaned to registered patrons in good standing who present a valid OSL card or a valid driver’s license.  

Circulating items which are not available in our collection may be borrowed through interlibrary loan from other libraries.  Reserves may be placed directly on our OPACS for items owned by other Rhode Island public libraries or patrons may place reserves from home via the Internet by accessing our homepage (middletownpubliclibraryri.org).

Patrons with FULL ACCESS library cards may place up to 25 reserves on circulating items owned by Ocean State Libraries from a personal computer or at the libraries’ WEBPACs. All special collection materials, discount passes, e-readers, and some libraries’ audio visual materials are excluded.

Reserves can be placed on our oversize collection, but they must be picked up and returned to the circulation desk because oversized material does not travel in the delivery bins.

Circulating items not owned by any Rhode Island public library may be borrowed from university or special libraries in Rhode Island, or from libraries located in other states at the discretion of the owning library. All Middletown library materials that are set as “holdable” are available for loan through interlibrary loan to non-Ocean Sate Libraries with the exception of the oversize collection.

LOCAL ACCESS ONLY cardholders are not allowed to place reserves.

If you need assistance locating library materials please visit the Reference Desk or call us at (401)846-1573.

INTRODUCTION

All holders of a valid Ocean State Libraries card in good standing have access to Middletown Public Library (MPL) public computers. Laptops can be borrowed for in library use by adult cardholders. Parental approval is required for loans to adult cardholders who are 13-17 years of age.

Out of state residents, students working on school assignments and Rhode Island residents who do not wish to register for an Ocean State Libraries card may be issued a guest pass. Minors are welcomed to use the MPL computers subject to parental approval. Priority of use for the computers in the children’s room, in order of first to last: (1) children (2) parents/care givers with young children present  (3) other adults. Adults and teens unaccompanied by children should use the available computers that are located in the adult area of the library.

The MPL offers free, high speed internet access in 3 hour sessions. Time can be extended subject to the availability of computers. Reservations can be made.

It is important to know that some websites may contain information that is not accurate. Trained, professional staff can assist with identifying websites that are not trustworthy.

The MPL benefits from funding for internet access from the Federal Communications Commission and so must comply with the Children’s Internet Protection Act (CIPA). CIPA was enacted by Congress in 2000. It imposes technology measures to block or filter access to websites that are harmful to minors. (https://www.fcc.gov/consumers/guides/childrens-internet-protection-act)

PRIVACY STATEMENT

It is important to log out of all websites and close all browsers before ending a computer session.

All information, including saved files and browsing history, is purged from MPL computers upon exiting the session.

The MPL’s public, high speed WIFI network is free, not password protected, and not secure. This means that information electronically sent or received may be intercepted by someone else.

ACCEPTABLE USE

The MPL’s computers are to be used appropriately and responsibly. Inappropriate use will result in a documented warning. A second occurrence will result in a suspension of one day. A third occurrence will result in a formal review and possible loss of privileges for thirty days. Headphones shall be used when visiting websites that project sound.

Examples of inappropriate use are, but not limited to:

Violating local, state or federal laws

Attempting to gain unauthorized access to computer systems or files

Tampering with computer hardware or software

Violating software license agreements and copyright laws

Violating another user’s privacy

Purpose

The Library of Things is a collection of nontraditional items available for the Middletown community to borrow such as tools, technology, and other equipment.

Guidelines for Borrowing and Use

• Things from the collection can only be checked out and returned to the Circulation Desk at the Middletown Public Library. Do not use the book drop. There will be a $5.00 fee if returned to a public library in another community or the book drop, and additional fees may be incurred for any damages from being in the book drop.
• Things may be borrowed for one week unless otherwise specified, and may not be renewed.
• Checkout is limited to two Things per household at any given time.
• At this time, holds may not be placed on Things.
• Borrowers must be 18 years or older.
• Borrowers must be in good standing with the Library, have a valid Ocean State Libraries library card with a current address on file, have at least a 3-month borrowing history, and no outstanding fines over $10.00.
• The library reserves the right to refuse service to patrons who abuse the equipment or who are repeatedly late in returning Things.
• The library is not responsible for any liability, damages, or expense resulting from misuse of the Thing, connection of the device to other electronic devices, or data loss from use of the Thing.
• The library cannot provide additional instruction on the operation of Things.
• The overdue fine is $5.00 a day. Maximum fine will be $10.00.
• The borrower is responsible for costs associated with damage or loss of the Things and/or peripherals (including components, accessories, and carriers) due to neglect or abuse. A list of replacement costs of items is available upon request.

Proper Care and Use

• As with any device, use care when handling.
• If any technical problems are encountered, patrons should return the Thing immediately to the Circulation Desk at the Middletown Public Library.

Liability

Patrons borrowing items from the Library of Things agree to indemnify and hold harmless the Town of Middletown, the Board of Library Trustees, the Middletown Public Library, and their employees, officers, agents and representatives, from any and all suits, actions, claims, or demands of any nature arising out of or brought on account of any injuries or damages sustained by any person as a consequence or result of the use of Library of Things items.

Approved by the Middletown Board of Library Trustees on Tuesday, September 17, 2024

The Middletown Public Library provides access to all through its collections, programs, facilities, and resources. We strive to serve our patrons effectively by providing a welcoming and safe environment. We ask that visitors help us to maintain an atmosphere that is conducive to learning and community engagement by following our Library Use Guidelines.

To ensure a safe, positive, and comfortable library experience for all, as well as to ensure the protection of library property, the following actions are examples of conduct not allowed in the library, on library property, or at any library program off premises:
 

• Engage in any activity in violation of Federal, State, local or other applicable law, or any Library policy. 
• Engage in disruptive or unsafe behavior, including interfering with the use or operations of the library by users or staff.
• Verbally or physically threaten or harass other patrons, volunteers, or staff, including intimidating, annoying, following, stalking, staring, lurking, offensive touching, and obscene acts such as sex acts and indecent exposure. 
• Use overly loud, abusive, or profane language.
• Leave a vulnerable adult or child unattended.
• Use computers, areas of the library, or attend programs designated for children or teens without a need to access those collections or accompanied by a child or teen.
• Take photographs or videos of library users without their permission, unless given permission by the Director.
• Sleep
• Littering, both inside the library or on library grounds.
• Move library furniture from where it is placed by Library staff.
• Be under the influence of alcohol/illegal drugs, and selling, using, or possessing alcohol/illegal drugs.
• Smoking, chewing, vaping, or other tobacco use on Library property.
• Eat anything messy, or with a child that cannot sit and eat without making a mess. Covered beverages are ok.
• Enter the library with hygiene conditions or unsanitary belongings that interfere with the use of the library by others.
• Enter the library without shoes or clothing covering both your upper and lower torso.
• Remove shoes or clothing while inside the library.
• Solicit, distribute leaflets, or post notices without permission from library staff.
• Bring in animals other than service animals, except as invited by the Director.
• Enter non-public or staff-only areas, be in the library without permission of an authorized library employee before or after library operating hours, or camp on library grounds. 
• Fighting or challenging to fight, running, pushing, shoving, or throwing things.
• Create disruptive noises such as yelling, screaming, or banging on computer keyboards.
• Park vehicles on library premises for purposes other than library use without permission.
• Use bicycles, skates, skateboards, scooters, or similar items inappropriately on library property.
• Use audible devices without headphones or with headphones set at a volume that disturbs others.
• Use cell phones, tablets, and other technology devices in a manner that disturbs others.
• Bathe, shave, or wash clothes in the library restrooms.
• Engage in any activity prohibited by the library’s computer and internet use guidelines.
• Block aisles, exits, entrances, shelves, or leave items unattended at any time.
• Use another person’s library card number without that person’s permission.
• Bring weapons of any kind into the library, except by law enforcement officers.
• Remove library materials from the building without checking them out.
• Steal, damage, alter, or deface library materials or any library property in library facilities or on library grounds.
   

We ask everyone on library property or attending a library program to follow all library policies and guidelines and abide by any reasonable request from staff to refrain from disorderly or disruptive behavior.

Enforcement of these rules will be conducted in a fair and reasonable manner and will be dependent on the rule broken, severity, and number of previous offenses. Library staff and/or the Middletown Police will intervene to stop prohibited activities and behaviors. Failure to comply with the library's established rules, regulations, and policies could result in removal from the premises and exclusion from the library for a period of one day to one year, or in arrest or prosecution. Violations could also result in the restriction and/or termination of library privileges, including the use of library computers and other equipment. Illegal activity may result in arrest.
 

Approved by the Middletown Library Board of Trustees on Tuesday, September 17, 2024

Please download the attached form and return it to the library if you'd like to request the staff reconsider an item in our collection.

----
 

The Board of Library Trustees and the Library Director have approved the use of this form in the event that any Middletown resident with an active Ocean State Libraries card has a concern about any material in Middletown Public Library’s collection. The person making the request must complete and submit this form. The Library Director will review the form and respond to the person making the request.

About the item for reconsideration:

Title:

Author:

Call number:

Publisher:

Publication Date:

Format: (please circle):

Request initiated by:

Name:

Phone:

Address:

Email address:

Preferred contact method? (circle one) Mail / Email / Phone

Are you filling out this form:

___ As an individual

___ On behalf of a group/organization called: _______________________________________


Signature:

Date: 

Please answer all questions on the next page before submitting this form.

 

Reasons for filing the request
(please be as specific as possible; you may attach additional pages if needed):
 

1. What brought this title to your attention?
   
   
   
   
    
2. What in the work do you object to? Please cite pages (or timestamps for audiovisual works). What do you believe might happen if someone reads, views, or listens to this work?
   
   
   
   
    
3. Did you review the entire work? If not, what parts did you review?
   
   
   
   
    
4. In your opinion, how does this work comply, or fail to comply, with the Middletown Public Library’s Collection Development Policy?
   
   
   
   
    
5. Please suggest other resources that could provide similar information on this topic to the community. What material of equal or better quality on this subject would you recommend?
   
   
   
   
    
6. Do you believe that other people should have the right to decide what materials and information are available for you and your family to access? If so, why? If not, why not? 

Please submit this completed form to a library staff member. All questions must be completed to enable us to reply promptly. You will be contacted by the Library Director regarding your request.

Approved by the Middletown Library Board of Trustees on Tuesday, September 17, 2024

Purpose:
The Middletown Library exists for the purpose of providing library services for the residents of Middletown, Rhode Island. The library has one small Meeting Room which is used primarily for library programs, but may be used for meetings by civic, cultural, charitable, and educational non-profit groups and organizations that have a substantial connection to the Middletown community. 

A group or organization is considered to have a substantial connection to the Middletown community if its activities enrich the local community and connect local residents. This includes a primary focus on Middletown residents, community impact, and a non-commercial, community-centric purpose.

Policy: 

The Meeting Room is subject to the policies and procedures outlined below, and in accordance with the principles set forth in the American Library Association’s Library Bill of Rights, which states, “Libraries that make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.” 

Use of the Middletown Library’s Meeting Room does not imply endorsement, support, or co-sponsorship of the activities or of the beliefs of the group using the Meeting Room by the Middletown Public Library, the Board of Library Trustees, or the Town of Middletown. Groups or individuals using the Meeting Room may not imply that the meeting is sponsored, co-sponsored, or endorsed by the Library or the Town in any advertising or publicity.

The Library Director reserves the right to refuse the use of the library Meeting Room or cancel any Meeting Room reservation when the Director deems it to be in the best interest of the Middletown Public Library.

When the Meeting Room is not being used for library programs, the Middletown Library welcomes non-profit groups whose primary clientele are Middletown residents to use the room for meetings. Such use of the room must be free and open to the public, unless it is a fundraiser specifically for the Library. There is no charge for use of the meeting room, nor an expected donation.

The Meeting Room is not available to businesses, private organizations, or for private social functions. The Meeting Room is also not available for individual use, for studying, or for tutoring. The expectation of a group booking the Meeting Room is for there to be at least 5 people, otherwise a smaller number of people are welcome to sit at any table in the library.

The Meeting Room will be scheduled according to the following priorities:

1. Library related programs or meetings
2. Friends of the Middletown Library meetings and activities
3. Municipal meetings or programs
4. Agencies or officials of County, State, or Federal governments meetings or programs
5. Other local non-profit groups may use the room once a month for meetings as scheduling permits. Programs, such as storytimes, lectures, or craft events, should be co-sponsored by the Library. Occasionally, a group may use the room more often if such use does not inhibit other groups from using the space.

Procedure:

1. All requests to use the Meeting Room must be made in advance by: anyone aged 18 or above; who is a resident of or works in Middletown or on Aquidneck Island; who takes responsibility for the group's compliance with the Library’s Meeting Rooms policy and procedures. The applicant will serve as the official representative of the nonprofit community organization requesting space.
2. All Library policies apply to meetings taking place in the Meeting Room. Violations of any Library policies may lead to a meeting being ended early or restrictions on future Meeting Room use. By agreeing to the terms of the Meeting Room Policy, patrons are also agreeing to comply with all other library policies during the meeting. Meetings may not disrupt the use of the library by others. Groups composed of minors must provide adequate adult supervision.
3. Reservations may be requested by non-profit organizations and agencies no more than 3 months and no less than 3 weekdays in advance of the meeting. The applicant will receive a confirmation when the request is approved. The Meeting Room is not officially reserved until confirmed. Reservations are considered in the order they are received. A completed application must be on file prior to use of the room.
4. The Library Director shall have the right to cancel, reschedule, or transfer Meeting Room locations or dates that conflict with library sponsored programs and/or special events. In such cases, the Library will make its best effort to give advance notice.
5. The group is expected to adhere to the stated purpose of the meeting.
6. Meetings must be free and open to the public, and attendance cannot be restricted. No admission fees can be charged, and no collections or donations can be solicited. Presenters may offer items for sale during events co-sponsored by the Library, with prior authorization from the Library Director. Attendance is not contingent upon purchase. Sales pitches are prohibited during events, and presenters may only announce sales at the start and conclusion of their events. Items offered for sale are not endorsed by the Library, may not meet collection development policy, and the Library is not obligated to purchase them for its collection.
7. If a group has reserved the Meeting Room and no longer needs to use it, the group must inform the Library at the earliest possible time. If a group is a "no show" and does not inform the Library of cancellation, any other subsequent reservations for the group that are already booked may be canceled, and any other future booking requests for the group may be denied or placed on hold on a waiting list to see if anyone else needs the room first.
8. The Meeting Room is not to be used for events favoring a single political candidate or political party. However, office hours for sitting candidates representing the community are permitted, provided that they are open to the public and focused on communication with constituents rather than campaigning. Politically-oriented citizen groups may also be permitted, provided that their meeting is free and open to the public. Religious organizations may use the room for community meetings and event planning meetings, but partisan religious material may not be distributed during the meetings. Commercial activities and individual use, including solicitation for personal causes or businesses, are prohibited. Organizations may not solicit for new members while using the Library Meeting Room. Fundraising is only allowed if it is for the Library.
9. Groups using the Meeting Room will be held responsible for any costs incurred by the Library or the Town as a result of that use. The Library Director reserves the right to determine whether any proposed use of the Meeting Room will require a police detail or other extraordinary police protection, and if so, the anticipated cost thereof which shall be the responsibility of the group. Payment shall be made to the Library prior to the event. The group will be responsible for any damage to the room, furniture, or equipment, and any cleaning fees incurred. The group will agree to pay for said damages as assessed by the Library Board of Trustees within thirty (30) days of notification.
10. The taping of materials to the walls, doors, and windows is not allowed.
11. The Meeting Room is available during regular Library hours, and must be vacated 15 minutes prior to closing. Meetings must start and end within the originally scheduled time. Access to the Meeting Room beforehand is not guaranteed, so groups are recommended to include setup and cleanup time within their reservation request. All changes to start and end times must be approved by the Library Director. Failure to vacate the Meeting Room at the end of a scheduled booking period may result in loss of privileges for future room use. Events co-sponsored by the Library and fundraising events benefiting the Library may operate outside of open hours.
12. No custodial services are provided in connection with use of the Meeting Room. Storage facilities are not provided. The condition of the room must be neat when vacated. All furniture must be set up by the group and must be back in original positions after use of the Meeting Room. All supplies brought in such as food, napkins, towels, etc must be taken home, including leftovers. The library will not supply any equipment associated with the serving of refreshments. Dishwashing facilities are not available. The group will be responsible for removing the garbage and trash, and wiping down tabletops at the end of the meeting. 
13. Fire laws limit maximum capacity to 100 people without furniture, and there are chairs for about 40 people, but please set up a meeting to view the room beforehand to see the layout.
14. No alcoholic beverages are allowed anywhere in the library unless a temporary liquor license is approved by the Town for a special event. Such an event will need permission from the Library Director and Board of Library Trustees before an application can be submitted to the Town.
15. All activities must be confined to the Meeting Room. Approaching library users for the purpose of encouraging participation in the group's activities is prohibited.
16. Groups that wish to use the Library’s technology for their meeting are strongly encouraged to test their equipment for compatibility ahead of time. Library staff may not be available for help immediately before a meeting is scheduled to begin. In order to use the library’s equipment, a representative of the group must borrow the equipment with their library card and be responsible for returning the equipment at the end of the meeting.
17. Permission to meet at the Library does not in any way constitute or imply endorsement of the users’ policies, beliefs, or programs by the Library staff or Board of Library Trustees.
18. Groups using the Meeting Room agree to indemnify and hold harmless the Town of Middletown, the Board of Library Trustees, the Middletown Public Library, and their employees, officers, agents, and representatives, from any and all suits, actions, claims, or demands of any nature arising out of or brought on account of any injuries or damages sustained by any person as a consequence or result of the use of the room, its furnishings, or its equipment.

Any exceptions must be approved by the Library Director before a reservation is made. Failure to follow the Meeting Room policy and procedures may result in the cancellation of your reservation,  loss of future use of the Meeting Room, and/or fees accessed by the Board of Library Trustees. Questions of interpretation will be referred to the Library Director. Final determination rests with the Board of Library Trustees.

Approved July 16, 2024 by the Middletown Board of Library Trustees

Purpose and Overview:

The Middletown Board of Library Trustees (Board) considers the naming of a room in honor or memory of a living or deceased individual, corporation, foundation, or organization to be one of the highest distinctions it can bestow.

The Board seeks to recognize persons who have supported the Middletown Public Library (Library) through substantial financial contributions by naming facilities in their honor.

Naming opportunities due to a substantial financial donation may be used for a room or area to be named directly after the benefactor, or it may retain or be given a functional title after which the benefactor will be recorded as its sponsor.

Decisions regarding naming rights will be made in the best interest of the library by the Library Board, and the Board has the right to decline any gift to the Library or reject any naming proposal.

All agreement documents must be finalized before the Board issues final approval for a naming opportunity.

The Naming Rights Policy includes both internal and outdoor features and areas, such as rooms, collections, gardens, or equipment. Other items may be recommended for naming after consultation with the Library Director. The name of the entire library will remain the Middletown Public Library.

Guidelines:

To insure the appropriateness of the honor, the Library Board will adhere to the following guidelines to make decisions on the merits of each opportunity with regard to naming interior and exterior spaces:

1. Appropriate contributions for such naming opportunities will be at the discretion of the Library Board and will be determined by project cost, actual cost of equipment, on-going operating cost, etc., depending on the specific area or item.
2. The Library Board has the sole right to name or rename collections or facilities. The Library Board will review, consider, and approve or decline all such proposals. The Library Board may refuse any financial or in-kind donation if it is deemed not to be in the best interests of the Library.
3. Naming rights carry no power of direction or implied power of direction to the Library on matters of appointment of persons, policies, or any other library processes or activities.
4. All naming rights shall be approved for a specific term, which shall not be longer than the useful life of the property or facility, as determined by the Library Board, unless otherwise established in the naming rights agreement between the Library and the donor. Naming rights will normally remain in place for a period of no longer than twenty (20) years, although a plaque will remain in the location if able, or placed on the Middletown Library Giving Tree, acknowledging the name and the donation.
5. When a named collection, facility, or portion of a facility has reached the end of its useful life and will be replaced or substantially renovated, the replaced or renovated space may be renamed in recognition of a new donor or honoree. Appropriate recognition of earlier donors shall be added to the Middletown Library Giving Tree at that time if it was not done earlier.
6. In the event the room or building is significantly altered, the Library Board may carry the name forward in a similar capacity. The Library Board also reserves the right to add or alter gift recognition, including naming.
7. If the library facility or portion thereof is relocated, substantially remodeled, or converted to use other than its original use, it may be renamed to reflect the association of new donors or community interests related to the changing facility. In such instances, the original name shall be honored on the Middletown Library Giving Tree.
8. In the event that agreed upon funding to constitute a naming opportunity ceases before the agreed time or amount, the Library Board may discontinue the use of the benefactor's name.
9. When a major building project is to be undertaken, a tailored naming policy may be proposed for various rooms, or parts of the building and its environs. Such a policy will require the endorsement of the Library Board.
10. The Library Board reserves the right to terminate or alter a naming designation under unusual circumstances, or if an individual or organization name comes into disrepute at the Library or in the community at large.
11. Negotiations for the naming rights for a room may be initiated by the Library Director, by a benefactor, or other interested parties.

Request Procedure:

The Library Director shall review and make recommendations to the Library Board for naming opportunities. The guidelines for naming rights are as follows:

1. All requests for naming shall be submitted to the Library Director in writing. The request shall contain justification compliant with the criteria and objectives outlined in this policy. 
2. The Chair of the Middletown Public Library Board shall charge the Library Director and Library Board Policy Sub-Committee to review and make recommendations to the full Board for naming opportunities.
3. The Library Director and Policy Committee shall consider compliance with the established naming rights policy; whether the donation is from a potentially controversial source (e.g. tobacco, alcohol, etc.); appropriate signage; compliance with the required approval process for accepting donations; and any other relevant factors.
4. A Naming Rights Agreement shall be created, approved by the Library Board, and signed by the Library Board Chair and the individuals, corporations, foundations, or other donors who have proposed the naming rights. The terms of the Naming Rights Agreement shall be based upon the definitions and guidelines in this Middletown Public Library’s Naming Rights Policy.

Deferred Gifts with Naming Rights:

1. Deferred gifts are those gifts that are committed for Library use in the present but received by the Library in the future. There may be many forms of such gifts. Deferred gift assets become available for investment by the Library when a donor transfers cash or assets to the Library and obtains, in exchange, a life income based on the value of donated assets. Each deferred gift plan will have a mutually signed agreement that specifies the type of plan, amount of the income payments, and the purpose and use of the deferred gift.
2. People interested in developing this type of gift are encouraged to contact the Library Director to discuss their options. All plans for Deferred Gifts shall contain a written statement of intent with full details of the gift. The Library Director shall submit their recommendation to the Board for final acceptance.
3. Once a deferred gift has received formal acceptance by the Board, the gift will be considered as irrevocable. 

Gift Recognition Replacement - Special Considerations:

A request to rename, add a second name, or remove a name from a room shall conform to the following principles:

1. Any request to rename, add, or remove a name from a room within the Library should include documentation pertaining to the original approval and subsequent name change proposal.
2. If donor names must be removed for renovation, new construction, or in the event the Library is destroyed by natural disaster and is rebuilt to be used for its original purpose, recognition shall be replaced per the original agreement, and/or with a plaque added to the Middletown Library Giving Tree.
3. In the event a building is drastically altered through renovation or construction, the Board shall reserve the right to add/alter gift recognition, including the room’s naming. Any donor plaques displaced because of this will be rededicated in an alternative location in accordance with the timeframe developed for the original gift.
4. When a named room has reached the end of its useful life and will be replaced or substantially renovated, the replaced or renovated space may be renamed in recognition of a new donor or honoree. Appropriate recognition of earlier donors or honorees shall be included in the Middletown Library Giving Tree.

Dedication Ceremony and Plaque:

A plaque will be installed at or near the named area and/or with the Middletown Library Giving Tree. The Board reserves the right to choose the wording, size, location and style of the plaque. An appropriate dedication ceremony may be planned and conducted.

Approved by the Middletown Board of Library Trustees on:  November 19, 2024
 

In accordance with RI General Laws § 11-18-32 (criminalizing the dissemination of library borrowing records), § 11-49.3 (imposing on municipal agencies that store or collect personal information about Rhode Island residents an obligation to implement and maintain a risk-based information security program that contains reasonable security procedures and practices), and § 38-2-2 sub-§ 4(U) (library records that, by themselves or when examined with other public records would reveal the identity of the library user requesting, checking out, or using any library materials, are not public records), and as part of our commitment to intellectual freedom, it is the policy of the Middletown Public Library to protect the confidentiality of patron records and the privacy of patron interest and inquiry. 

Privacy is essential to free speech, free thought, and free association. By safeguarding the privacy of our patrons, the Library will ensure the continuation of the free flow of information and ideas with our community. As such, the Library will only seek to collect the personally identifiable information necessary to carry out library services. This personally identifiable information collected by staff may include the following details about our patrons.

• Name
• Home Address
• Telephone Number
• Library Card Number
• Date of Birth
• Email Address
• Circulation Records

The Library strives to collect the least amount of personally identifiable information about patrons as possible. Additionally, we avoid creating any unnecessary records.

Confidentiality extends to all records identifying information about patrons, including their borrowing records, requests for information, materials, and their loan transactions. It is also included in their use of library computers, all electronic and print resources they access, all items printed on library 3-D printers, and items related to library programs and services. The Library will keep patron records confidential and will not disclose this information except as necessary to library staff and vendors for the purpose of operation of the Library, upon consent of the patron, pursuant to a subpoena or court order, or as otherwise required by law.

The only exception to this policy is for minors. Parents or legal guardians of children under the age of 13 may have access to information on their child’s library card. Parents or guardians of thirteen- to seventeen-year-olds may have access to their child’s library record only as necessary to settle their child’s financial obligation to the Library.

In addition to personal information, the Library may collect anonymous information that will not specifically identify an individual, but will be analyzed by library staff in order to increase the quality of library services and resources. This anonymous information may include:
 

• Domain Names/IP Addresses
• Browser Information
• Date/Time of Online Requests
• Demographic Information
• Page Views and Click Data

Additional digital services are available through the Library’s website and app, and some require separate account creations. Any such services provided by a third-party vendor that collects additional personal identifiable information may have their own privacy policies that are posted on their websites. The Library makes every effort to ensure that third party vendors conform to the standards in this privacy policy.

The Library offers patrons access to a number of computer workstations for their own personal use. Patrons should not expect complete privacy while using these workstations as they are located in a public area of the Library that is in full view of other patrons and Library staff. However, the Library does not keep records of patrons’ browsing history or other activities that have been conducted on these computers or on personal devices through our wireless network. Once a session has ended and a patron has logged out of the computer, all data related to that session is deleted.

It should be noted that all email communication with Library staff is deemed to be public record and is subject to the requirements of the open records laws of the State of Rhode Island.

Approved by the Middletown Board of Library Trustees on Tuesday, April 15, 2025

Purpose

This Program Development Policy upholds the mission and goals of the Middletown Public Library by setting guidelines for the planning and operation of Library programs and events. It is also used to inform the public about standards and principles that are applied to the program selection and management process.

Library Mission Statement

Middletown Public Library provides a safe and inclusive space that serves our community by providing free access to information, materials, and programs, both within and beyond our walls, delivered by a welcoming and knowledgeable staff.

Vision Statement

Middletown Public Library strives to be the heart of the community by inspiring curiosity, connecting people, and enriching lives.

Community Statement

The Middletown community is characterized by its multigenerational and ethnically diverse population. Decisions regarding library programs are made with an understanding of the dynamic and diverse nature of the community, enabling the Library to offer programs and events that reflect the community’s evolving interests and needs.

Responsibility for Program Development

The ultimate responsibility for program development rests with the Library Director, who operates within the framework of policies determined by the Library Board of Trustees. Program planning and facilitating is delegated to staff members based on their job responsibilities and areas of expertise. Programming staff are guided by this policy and utilize professional skills, collections, equipment, facilities, and feedback from the community in planning and delivering library programs.

Selection Guidelines and Objectives

The Board of Library Trustees recognizes that programming is an essential component of library services for Middletown residents. Library programming provides an opportunity to advance the library and its resources to the community, promote literacy, reading, lifelong learning, and provide shared family activities.

The Middletown Public Library defines a program as an activity or event in a group setting, developed to meet the educational, social, recreational, cultural, or informational needs of an anticipated audience in the community. Programs can be a single event, a short series, or continuously recurring.

Programs may include, but will not be limited to: lectures, forums, visual and performance art, interactive classes or workshops, continuing education, fairs, discussion groups, technology programs, story times, class visits, library tours, community outreach, exhibits, and presentations for social, cultural, educational, or recreational purposes.

Criteria

When making decisions regarding program content, presenters, and related resources library staff will consider the following:

• Relevance to the Library’s mission, strategic plan, and service goals
• Community needs and interests, including feedback and suggestions from residents
• Potential to promote, supplement, and encourage the use of library collections & resources
• Presentation quality as determined by presenter’s background, record of presentation, and qualifications in content area
• Historical, cultural, or educational significance
• Space required, and the availability of that space
• Budget
• Staffing
• Balance of current programs being offered at the Library
• Connection to other community programs, exhibitions, or events
• Safety and security of patrons and staff
• National and local observances, commemorative months, and initiatives (i.e., National Library Week, Women’s History Month, Veterans’ Day, etc.)

Library programs may take place at the Library’s physical location, any off site locations, and online; and may be delivered by library staff or library partners. Programs may be live-streamed or recorded for later playback, either in person or via web-enabled technologies.

Funding

The Library receives funding for library programs in a variety of ways including municipal appropriations, grants, and support from charitable organizations that support the Library. The Library may also partner with other institutions, organizations, or individuals who have received funding to offer Library programs.

Library programs are open to the public and offered free of charge. At the discretion of the Library Director, a fee may be applied to special and specific programs and goods that benefit the Library including book sales, raffles, and other types of fundraising.

Presenters

Anyone interested in presenting a program may submit a proposal that will be reviewed by Library staff using this policy as a guideline. The Library reserves the right to decline a program for a variety of reasons including, but not limited to, staffing, budgetary constraints, space, or scheduling.

A partnership is a relationship between Middletown Public Library and an institution, non-profit organization, community group, or individual. These relationships involve an effort to provide and/or promote activities and services for the public. Partnerships can range from a one-time collaboration to a long-term arrangement. The Library welcomes partnerships that promote civic engagement and support its mission and strategic goals, and may choose to co-host programs with these partners. Partners must comply with all library policies. Partners that participate in co-hosting a program receive acknowledgement in the library’s marketing and PR materials.

Library sponsorship of a program does not constitute an endorsement of the content of the program, or the views expressed by presenters or participants. Program topics, presenters, and resources are not excluded because of possible controversy.

Library programs are non-commercial in nature. Programs are not used for the solicitation of business. Presenters and performers, whether individual or organizational, shall not use a Library program to petition, advertise, or recruit members or customers. While the Library welcomes professional experts to present at its events, Library programs cannot be used to directly further commercial, religious, political, or partisan purposes. Presenters are permitted to have business-related brochures, flyers, or other information available for attendees to pick up if interested. Presenters cannot distribute such materials as part of the event.

Individuals reserving spaces within the Library for meetings or events not co-hosted with the Library are responsible for their own marketing. These meetings/events will not be listed in the Library’s event calendar, and will not be promoted by the Library. For more information regarding how to reserve Library space for these kinds of programs, please refer to our Meeting Room Policy and our Meeting Room Application Form.

Programs sponsored by charitable organizations whose purpose and mission is to support the Middletown Public Library may include the sale of merchandise as a means to fundraise for the benefit of the Library. Performers or presenters may receive permission to sell their creative works as part of a library program. Sale of these works and / or other products at Library programs is not permitted unless authorized by the Library Director or their designee. Presenters and performers who are willing may donate a copy of their work to the Library for possible inclusion in the collection. Their work will be subject to the Library’s Collection Development Policy.

Intellectual Freedom

The Middletown Public Library offers a wide variety of materials and programs to support its mission of encouraging the free flow of ideas to inform, educate, enrich, and entertain its patrons. The Library respects the freedom of information of its users and adheres to the principles expressed in the American Library Association (ALA) Freedom to Read Statement, Freedom to View Statement, the Library Bill of Rights and all relevant interpretations. The Library's goal is to offer a diverse set of ideas and opinions, including those which may be unorthodox or controversial. The Library opposes any attempts by individuals or groups to censor items in its collection or programs it offers.

Parents and guardians are responsible for overseeing their minor children’s use of the Library’s collections and services. The Middletown Public Library does not stand in place of a parent and is not charged with a parent's rights, duties, and responsibilities.

The Library will not act in the role of censor for any age level, material type, or subject matter. Selection of materials and services will not be restricted by the possibility that these items may be accessed by patrons beyond the intended audience. The Library does not use any system of coding, rating, or labeling to identify or segregate materials and services for purposes of censorship.

Open Access

All library-initiated programs are open to the public, but some meetings and programs may be designed with specific audiences in mind, such as programs intended for children and teens that are geared to their interests and needs. Adults who wish to attend a program specifically designed for children must be accompanied by a child. Tween and teen programs are limited to tweens and teens only, except when they require an adult assistant or companion. Programs targeted toward specific audiences are to be publicized as such.

Every attempt will be made to accommodate all who wish to attend a program. However, when safety, cost, or the success of a program requires it, attendance may be limited. Admittance will be determined on a first come, first served basis, either through advance registration, or at the door. The Library reserves the right to deny attendance to anyone becoming disruptive to audience members or the program facilitator, and to anyone in violation of the Library Use Policy and Behavior Guidelines.

Cancellations
 

Programs may be canceled for several reasons, including severe weather, absence of the presenter, or low registration. Canceled programs are not automatically rescheduled. When possible, advanced notification of program cancellations will be made on the Library’s online calendar of events and by other appropriate communication channels.

Process for Reconsideration

The Middletown Public Library supports intellectual freedom and endorses the American Library Association (ALA) Freedom to Read Statement, Freedom to View Statement, the Library Bill of Rights and all relevant interpretations. Patrons requesting reconsideration of library programs must complete the Middletown Public Library Program Request for Reconsideration form in its entirety. Only signed forms will be considered. The Library Director will acknowledge receipt of the form within two weeks. Anyone filling out the form must be a Middletown resident with an active Ocean State Libraries (OSL) library card.

The relevant library staff will review the program to ascertain whether it meets the standards set forth in the library’s Program Development Policy, and will make a written recommendation to the Library Director as to the validity of the request. During this process the program in question will remain scheduled and publicized, and depending on timing, may happen before the reconsideration is evaluated.

The Library Director, after reviewing the recommendation, will render a decision as to whether the program will be canceled, or depending on timing, not approved to happen again in the future. A final appeal may be made to the Library Board of Trustees.

A copy of the request form without identifying patron information will be sent to the ALA Office of Intellectual Freedom.

Approved by the Middletown Public Library Board of Trustees on Tuesday, September 17, 2024

Please download the attached form and return it to the library if you'd like to request the staff reconsider a program we offer.

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The Board of Library Trustees and the Library Director have approved the use of this form in the event that any Middletown resident with an active Ocean State Libraries card has a concern about any program held by the Middletown Public Library. The person making the request must complete and submit this form. The Library Director will review the form and respond to the person making the request.

About the program for reconsideration:

Title:

Date:

Intended Audience:

Brief Description:

Request initiated by:

Name:

Phone:

Address:

Email address:

Preferred contact method? (circle one) Mail / Email / Phone

Are you filling out this form:

___ As an individual

___ On behalf of a group/organization called: _______________________________________
 

Signature:

Date: 

Please answer all questions on the next page before submitting this form.

Reasons for filing the request
(please be as specific as possible; you may attach additional pages if needed):

1. What brought this program to your attention?
   
   
   
    

2. What about the program do you object to? What do you believe might happen if someone views or participates in this program?
   
   
   
   
    
3. Have you attended a program similar to this one at another institution? If so, please state the institution and the name of the program?
   
   
   
   
    
4. In your opinion, how does this program comply, or fail to comply, with the Middletown Public Library’s Program Development Policy?
   
   
   
   
    
5. Please suggest other resources that could provide similar information on this topic to the community. What material or program of equal or better quality on this subject would you recommend?
   
   
   
   
    
6. Do you believe that other people should have the right to decide what programs, events, and information are available for you and your family to attend and access? If so, why? If not, why not?
   
   
   
    

Please submit this completed form to a library staff member. All questions must be completed to enable us to reply promptly. You will be contacted by the Library Director regarding your request.

Approved by the Middletown Library Board of Trustees on Tuesday, September 17, 2024

The Middletown Public Library is committed to providing a welcoming and safe environment for all patrons. Children of all ages are encouraged to use the library; however, the responsibility for their safety and behavior rests solely with their parents, guardians, caregivers, or teachers. Library staff, the Board of Library Trustees, and the Town of Middletown assume no responsibility for children left unattended at the library or on library property.

Supervision and Conduct
An unattended child is any child who is not accompanied by a responsible adult providing supervision and is not behaving appropriately. Like all patrons, children must follow the library’s rules for behavior to maintain a safe and comfortable environment. (See "Library Use Policy and Behavior Guidelines.")

Children who disrupt library activities will receive one warning. If disruptive behavior continues and a supervising adult cannot be located in the building or reached by phone, the Middletown Police Department may be contacted to assume responsibility for the child.

Parents, guardians, caregivers, and teachers must not leave young children alone or in the care of older children or teenagers who are unwilling or unable to provide appropriate supervision. Adults supervising young children must remain close enough to provide direct supervision when necessary.

Library Programs and Activities
Children of all ages are encouraged to participate in age-appropriate library programs and activities. Program descriptions will specify the intended age group and any supervision requirements. These may include:

• A supervising adult is required to remain in the program with the child.
• A supervising adult is required to remain in the children’s area or the library during the program.
• Programs designed for older children where a supervising adult may leave the premises during the program.

It is the responsibility of the parent, guardian, or caregiver to be aware of and adhere to these supervision guidelines.

Closing Time and Emergencies
If the library is closing - either at its regularly scheduled time or due to an emergency - and a supervising adult cannot be located, the Middletown Police Department will be contacted to take responsibility for the child. Children must be aware of library hours and have a way to contact their parent, guardian, or caregiver in case of an emergency.

The library is not responsible for children outside the building after closing or any other time.

Safety Considerations
As in all public spaces, interactions with strangers are a potential risk. Library staff cannot monitor or prevent children from interacting with or leaving with individuals who are not their designated supervising adult. The library assumes no responsibility for the consequences of parents, guardians, caregivers, or teachers forfeiting their supervisory responsibilities.

By using the library, parents, guardians, and caregivers acknowledge their responsibility for their child’s safety and behavior at all times while on library premises.

Approved by the Middletown Board of Library Trustees on February 18th, 2025

Revised February 2021

Middletown Public Library is a member of the statewide Cooperating Libraries Automated Network called Ocean State Libraries (OSL), which links over 50 public libraries in Rhode Island. Middletown Public Library FULL ACCESS cards may be used at other OSL libraries to borrow materials.

Items may only be checked out with a valid OSL card or a valid photo ID. Items can be held for up to 48 hours at the circulation desk for return pickup.

Obtaining a Library Card

ELIGIBILITY:

Any person who lives in or pays property taxes in Rhode Island is eligible to receive an Ocean State Libraries (OSL) card from the public library of their choice free of charge. One card is allowed per resident. Use of an Ocean State Libraries card is non-transferrable, i.e., can only be used by the person whose name appears on the card.

 To obtain a free library card: A RI resident must present a valid RI ID or license with his/her current address or a valid photo ID along with verification of address, such as a bill, car registration, check-book, or lease.

Library cards expire every three years. Proof of Rhode Island residency is required to renew. 

Acceptable ID for out of state residents who are currently attending school in RI would include a student ID, course schedule, or a tuition bill.

Children under 13 must be accompanied by a parent or legal guardian with proof of residence.  The cardholder or parent/guardian of a juvenile cardholder is responsible for materials borrowed on his/her card.

Out of state residents can purchase a one year FULL ACCESS card for $185 or a one year LOCAL USE ONLY card for $10. A FULL ACCESS card may be used at other OSL libraries to borrow materials and to place reserves. A LOCAL USE ONLY card can only be used at the issuing library. It cannot be used to place reserves, to access eZone materials, or to borrow an iPad.

Middletown Public Library and/or OSL reserve the right to deny checkout privileges (including renewals and holds) to anyone owing fines of more than $5.00 at any OSL library, and/or has material checked out that is overdue by a week or more.

If a card is lost or stolen, notify the library immediately. A fee of $1.00 is charged to replace a lost card for patrons who present a valid photo ID.

You may apply online for a library card here.

Loan Periods

Loan Limits
Certain materials have limits on how many items can be borrowed at one time.

Renewals

OSL libraries allow two renewals on most items. Renewals automatically occur when item loan limits allow, the item is not on hold for another cardholder, and the borrower’s card is not blocked by fines over $5.00, overdue or billed items. Material can also be renewed in person at the library, over the phone, or through the online catalog.

Fines and Fees

Fines are charged for overdue materials. Fees are charged for certain services, such as printing and making copies; replacement of lost items, and replacement of lost cards.

Non-perishable food is accepted as payment for fines assessed on Middletown owned materials only.

At the discretion of the owning library, fees may be assessed for damaged materials. Exact replacement copies of lost items may be accepted in lieu of payment for assessed charges at the discretion of the owning library.

Overdue Fines

Other Charges

Reserves (also known as holds) 

Cardholders may place up to 25 reserves on circulating items owned by Ocean State Libraries from a personal computer or at the libraries’ WEBPACs. This service is not available to LOCAL USE ONLY cardholders. All discount passes and some libraries’ audio visual materials are excluded.

Materials from universities and out of state libraries may be requested through the Reference Department. A small fee for postage may be charged.

Cardholders may choose to be notified either by email or with an automated phone call when their reserved item arrives. For instructions on setting up text message notification click here. Reserved material is held at the Circulation Desk for 7 days. A hold is cancelled and the item is placed back in circulation if not picked up within the reserved time.

Cardholders may reserve up to 6 eZone downloads. This service is not available to LOCAL USE ONLY cardholders. Reserved eZone downloads are held for 3 days.

The Middletown Public Library reserves the right to sponsor social networking sites, staff blogs, wikis, photo sharing, video sharing, tagged websites, and any other sites using the Middletown Public Library name to further its mission to serving the changing needs of our community by providing access to free sources of knowledge, information, and entertainment both within and beyond our walls.  Much of the content will relate to libraries, authors, books and the book-publishing industry, and to programs, events, photos and/or images, or special topics the Library is discussing or promoting.  The Middletown Public Library’s sponsored sites are also a place for the public to share opinions about Library-related subjects and issues.  Comments are welcome and will be reviewed prior to publishing, when possible.

Social networking is defined as any website or application that allows users to share information online.  Social networking tools can include, but are not limited to blogs, instant messaging, social networking sites, text messaging, and wikis.

Social Networking Acceptable Use

The goals of the Middletown Public Library sponsored social networking sites are:

To increase the public’s knowledge of Library events and use of Library services

1. To promote the value and importance of the Library’s services among the general public, governing officials, and civic leaders
2. To maintain open, professional, and responsive communications with members of the public and the news media

Publicly posted information will be professional and reflect positively on the Middletown Public Library and its staff, volunteers, and services.  Staff shall check facts, cite sources, present balanced views, acknowledge and correct errors, and check spelling and grammar before publishing any posts.  The Middletown Public Library reserves the right not to publish any posting, to edit a posting, or to later on remove or hide a posting.  The Middletown Public Library will only post information about events, services, and programs related to the Library, the Friends of the Library, or co-sponsored by the Library.  Exceptions may be made by the Library Director or Assistant Director / Technology Coordinator in extreme circumstances.

The Library does not collect, maintain, or otherwise use the personal information stored on any third party site in any way other than to communicate with users on that site, unless granted permission by users for Library contact outside the site.  The purpose for contact outside the site may include program promotion, volunteer opportunities, reference help, or other similar activities.  Users may remove themselves at any time from the Library’s “friends” or “followers” lists, or request that the Library remove them.  Users should be aware that third party websites have their own privacy policies and should proceed accordingly.

The role and utility of the various social networking sites will be evaluated periodically by Library staff and may be terminated at any time without notice to subscribers.

Staff should take great care to avoid more personal interactions with patrons via social media.

A professional manner should always be used, and unless the patron is known personally to the staff member outside of work, individual connections through personal accounts should be avoided in most cases.  This is of greater importance when dealing with patrons who are minors.  Such connections should never be used for personal benefit or commercial profit.

The Library’s accounts may follow or join groups associated with: other public and academic libraries, special libraries such as the Library of Congress, librarians, publishers, bookstores, authors, neutral news sources such as CNN and The New York Times, official Town of Middletown sites and other government entities, official Rhode Island sites and other government entities, and local groups or pages that are neutral and of community importance.  Guidelines for whom to follow will align with the philosophies found in the Library’s collection development policy.  The accounts will be monitored on a regular basis during normal hours of Library operation.  If someone posts a message that is in violation of the Library’s social networking policy, then Library staff will delete the comment.

Comments from the Public
Comments, posts, and messages are welcome on the Middletown Public Library social networking sites.  While the Library recognizes and respects differences of opinion, all such interactions will be regularly monitored and reviewed for content and relevance.

Where moderation of comments is an available option, comments from the public will be moderated before posting by the Middletown Public Library designated staff editors.  Library staff reserves the right to review all comments and postings and delete comments that are inconsistent with the content created by the Library staff.  Library staff may block the person who posted inconsistent comments or postings from posting any further information to the Library’s social networking sites.

Comments or postings that fall into one of the following categories will be deleted by Library staff:

1. Obscene, sexist, or racist content
2. Harassing Library staff or other social media users.  Harassing comments or postings including profane or obscene statements or images, threatening physical harm toward another person, and engaging in behavior with the sole intent of annoying another person
3. Libelous and slanderous statements
4. Plagiarizing or posting copyrighted material without permission or authority
5. Private, personal information of another person without appropriate consent or authority
6. Comments, postings, and/or hyperlinks not related to the content created by the Library staff
7. Advertisement and solicitation that are not related to the content created by the Library staff
8. Commercial purposes
9. Partisan political activity
10. Photos, other images, or videos that fall into any of the above categories

All such comments or posts will be removed as they are found.

The Middletown Public Library is not obligated to take any such actions and will not be responsible or liable for content posted by any subscriber in any forum, message board, or other area within the service.

By posting a comment, individuals agree to indemnify the Middletown Public Library, the Board of Library Trustees, the Town of Middletown, library staff, and any library volunteers from and against all liabilities, judgments, damages, and costs (including attorney’s fees) incurred by any of them which arise out of or are related to the content posted by patrons.

If an individual does not agree to these terms, the individual should not use the Middletown Public Library sponsored sites as a violation of these terms.

Social Networking Violations
The Library’s pages and profiles will be monitored on a regular basis during normal hours of Library operation, via review of the site and/or through email notifications.  If a follower posts content that is deemed in violation of the Library’s social media policy, the Library will delete the content in violation.  The follower whose comment(s) are removed will be sent a private alert message informing them that their comment(s) were removed due to violations with the Library social networking policy.

The message will restate the policy and direct them to contact the Library Director for further information/clarification.  The message will also explain the consequences of the “three strike policy” for repeat violations.  A follower whose comments are removed for a second violation of the Library Social Networking Policy will receive a second, similar private alert message, and be notified that upon receiving a third violation of policy, they will be removed as a follower/fan/friend of the Library account.  Upon a third violation and removal of comment(s) the follower will receive a message informing them that they are being removed as a follower/fan/friend and they will be directed to the Library Director for further information/clarification.

Questions of interpretation will be referred to the Library Director.  Final determination rests with the Board of Library Trustees.

Approved the Middletown Board of Library Trustees on Tuesday, September 17, 2024

Purpose and Overview

The Middletown Board of Library Trustees (Board) welcomes and appreciates offers of gifts and donations of tangible items to benefit the Middletown Public Library (Library) - for example: artwork, sculptures, rare books, furniture, etc. In accepting or declining any such gift, the Board, as a public entity, must always make decisions that are in the best interest of both the Library and the community that it serves. 

The Library Board makes the final decision on acceptance of gifts and can refuse any and all gifts at its sole discretion.

The acceptance of gifts does not constitute or imply endorsement by the Board of any service, product, or business of the donor.  Publicity given to such gifts or donations that implies or conveys endorsement or promotion of the donor’s services or products by the Library is strictly forbidden.

Guidelines

Gifts accepted by the Library Board will be accepted only if they:

• are appropriate to the mission and needs of the Library
• are unrestricted or, if restricted, given in reasonably broad and flexible terms to maximize the usefulness to the Library
• are irrevocable
• impose no undue financial burdens on the Library
• permit the Library to apply the gift to a related purpose if the designated purpose is no longer practical, necessary, or able to be performed
• have a set term for naming opportunities

Procedure

1. Acceptance in each case is determined by a vote of the Library Board, or by the Library Director pursuant to authority granted by the Board. The Board will acknowledge all gifts but in no instance will the Board apply a monetary value to the gift. The donor or their lawful representative will complete such reasonable acknowledgement or gift grant form(s), if any, as the Library Board may require.
2. The criteria for a gift will be the same as the criteria for an item purchased by the Library. Any gift must be of use, aesthetic, and/or historical interest.
3. A gift shall not require additional expenses for its present or future use, display maintenance, or administration unless such expense is approved or covered by new or existing funds provided for this purpose by the donor or their lawful representative. 
4. Gifts will be accepted with the understanding that they are freely given with no conditions attached and the gift becomes the sole property of the Library. The Library will be the sole determinant of its use/display. Any gift accepted may be kept, displayed, sold, donated, or discarded at the discretion of the Board of Library Trustees and/or the Library Director.
5. No gifts will be accepted on which the donor places restrictions or special conditions unless these restrictions or conditions are specifically accepted by the Library Board.
6. Gifts will be formally acknowledged if the donor wishes. This may be with a plaque on the Middletown Library Giving Tree, or name plate or plaque on the donated item. If an item has a plaque on it and is then sold, donated, or discarded, the plaque will be moved to the Middletown Library Giving Tree permanently.

Approved by the Middletown Board of Library Trustees on:  November 19, 2024

The Middletown Public Library is committed to providing a welcoming and safe environment for all patrons.  The library is a public building, with staff trained to provide public library services, including programs and resources offered to make the library enticing to all ages and to encourage a love of reading, offer access to educational resources, and developmentally appropriate programming.

Appropriate library behavior (see "Library Use Policy and Behavior Guidelines”) is expected of all library patrons, regardless of age.  It is important for everyone to have the appropriate supervision and support to enjoy the library, particularly in regards to the safety of children, as well as vulnerable adults.

Disruptive behavior (as outlined in the "Library Use Policy and Behavior Guidelines”) is grounds for being asked to leave the library at the discretion of the library staff.  Regardless of age, behavior is considered disruptive when it disturbs the normal use of the library by other patrons, interferes with the staff in the performance of their duties, or endangers the well-being of anyone, including oneself.

A vulnerable adult is defined as:

• An adult who is unable to reasonably care for themselves in an emergency situation.  This includes adults who are mentally or physically challenged and who need staff help beyond assistance with normal library services and are not under the direct supervision of a family member, legal guardian, or caregiver. 
• An adult not picked up by closing time who is in need of assistance in procuring transportation.

Supervision and Conduct

• Vulnerable adults who can understand and follow the Library Use Policy and Behavior Guidelines and who can care for themselves are welcomed to be in the library unattended.  They should have contact information for someone who can assist them in an emergency.
• Adults 18 years of age or older who are functionally, mentally, or physically unable to reasonably care for themselves in an emergency situation should not be left alone or unattended in the library, including at library programs. 
• Any adult who is unable to provide for their own personal care needs and/or manage their own behavior without caregiver assistance should not be left in the library without a responsible caregiver.
• Any adult who needs help from staff beyond assistance with normal library services should not be left in the library without a responsible caregiver.
• Library staff may not transport vulnerable adults to any location, even by request of the caregiver.

Safety, Emergencies, and Closing Time
In the event that a staff member has concern for the safety of a vulnerable adult who does not appear to have someone to assist them or has concern for the safety, security, and wellbeing of the general public or library property because of actions by or behavior of a vulnerable adult, the following actions will be taken: staff will attempt to locate a caregiver to advise them of the policy and level of supervision and support required; supervisory staff will be notified and will provide any further follow up, presenting a copy of the written policy.  If no such person is available or if the situation warrants immediate action, the police department will be called to assist.  In the case of an immediate safety concern, staff will contact 911 immediately and then attempt to contact the caregiver.  If a caregiver has not arrived and the library is closing, staff will contact the police at the non-emergency number to take responsibility for the vulnerable adult.  

Library staff, the Board of Library Trustees, and the Town of Middletown assume no responsibility for vulnerable adults left unattended at the library or on library property.

Approved by the Middletown Board of Library Trustees on April 15, 2025